Alert: Montgomery County Government offices will be closed on Friday, April 18, in observance of Good Friday. Public Safety personnel will report as scheduled. 

There are no active watches, warnings or advisories for zone TNC125.
Register of Deeds

Register of Deeds
350 Pageant Lane, Suite 101-A
P.O. Box 1124
Clarksville, TN 37041-1124
(  Map  |  Directions  )
Phone: (931) 648-5713
Fax: (931) 553-5157
Hours: M-F, 7:30 a.m. - 4:30 p.m.

Requirements for Filing Documents

Document Types


  • Grantor and grantee names

All Documents

  • Name of preparer of instrument
  • Property in Montgomery County
  • Original document or certified copy (all certified copies must have clerk signature and seal from certifying office)
  • Must be signed
  • Notarized with complete notary acknowledgement (Notarization is optional for leases)
  • Date notarized
  • Date notary commission expires
  • Check payable to Register of Deeds
  • The check must be dated and signed
  • Is the document taxable?
  • Check disposition of document

Assignment of D.O.T

  • Assignor & assignee
  • Name of debtor
  • Book & Page of assigned document
  • $5 on each additional assignment reference

Assumption Agreement

  • Reference original DOT
  • “Maximum principle indebtedness for Tennessee tax purposes is $0.” Only if the assumption is without a release, it releases the original borrower and tax is collected.

Decree for Redemption

  • Chancery clerk deed with seal from court

Decree Confirming Sale

  • Owners name and address
  • Tax bill name and address
  • Map and parcel number
  • Oath of Consideration

Deed of Trust

  • Debtor name
  • Secured party name
  • Trustee name
  • Property Description
  • Current derivation clause
  • “Maximum principle indebtedness”

Divorce Decree

  • Certified Copy


  • Oath of Consideration, taxable

Fixture Filing

  • Collateral to secure indebtedness
  • Debtor and secured party name and address
  • “Maximum principal indebtedness”
  • Special form
  • Fixture filings must have: “Fixture filing, file in real estate records”
  • Fixtures state name of record
  • Owner & address of property where fixture is located
  • Financing statements $0.50 Per page for each page over 10

Fiture Continuations

  • Must have wording: “Exactly same collateral as prior debt, does not increase principal debt”
  • Assignment must state assigning party

Fixture Terminations

  • Statements must be signed and dated by secured party
  • All subsequent documents must refer to original filing
  • “True lease” transactions must state $0 as amount and “No security interest – true lease”
  • Information only filings must state $0 for special indebtedness & “No security interest, notice only”

Greenbelt Assessments

  • Approved by tax assessor

Lien Retained Deeds

  • New owner name and address
  • Tax bill address
  • Grantor and grantee
  • Map & parcel number
  • Oath of consideration
  • “Maximum principal indebtedness”
  • Property description
  • Derivation clause

Installment Contract

  • “Maximum principal indebtedness”
  • Mortgage tax due
  • Signed by debtor
  • Notarized and dated


  • Name of party placing lien
  • Name of property owner
  • Amount of lien

Master Deeds

  • Check all exhibits

Modification of D.O.T.

  • If modifying amount, must state amount of increase in the maximum indebtedness. There is a $250 penalty or double the tax, whichever is greater, if it is over 60 days old.
  • Original reference


  • Debtor name
  • Secured party name
  • Property description
  • Current derivation clause
  • “Maximum principle indebtedness”

Notice of Completion

  • Name of owner
  • Name of contractor
  • Proper address/lot & subdivision
  • Date of completion

Notice of Federal Tax Lien

  • Name and address of debtor
  • Amount of debt

Power of Attorney

  • Grantor and grantee names

Quit Claim Deeds

  • Owner name and address
  • Tax bill name and address
  • Map and parcel
  • Grantor and grantee names, may convey interest only (have and to hold language)
  • Property description
  • Current derivation clause
  • Oath of consideration
  • No title warranty
  • May have $0 or actual consideration in oath

Release of Liens

  • Reference instrument being released
  • name of debtor(s)

Subdivision Plats

  • Reference numbers
  • Signature of planning commission
  • Signature and seal of surveyor
  • Property owner


  • Certified copy from probate

Warranty Deed

  • Name and address of new owner
  • Tax bill address
  • Map and parcel number(s)
  • Oath of consideration
  • Property description
  • Derivation clause
  • Grantor and grantee names